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Before setting your IU email address to forward to a non-IU service (e.g., personal Gmail, Hotmail, Yahoo!), note:. cannot guarantee email delivery to non-IU accounts, delays in delivery can occur, and the UITS Support Center may not be able to help with some problems concerning non-IU accounts. If your email forwarding fails for any reason, you may miss important official communications sent to your IU address for which you are still responsible. Faculty, staff, residents, and students in whose roles may require sharing protected health information via email (e.g., Schools of Medicine, Dentistry, and Optometry) are not permitted to set up mail forwarding to outside accounts, as this could result in the violation of federal and state laws.
For more, see. On this page:. Outlook. These instructions apply to Outlook installations that are configured to access an Indiana University Microsoft Server mailbox. You can use Outlook Inbox rules to handle all incoming mail so you can easily forward, filter, or move it.
To do so in Outlook 2016 or earlier:. In Outlook 2016, 2013, or 2010, from the Home tab, select Rules, and then Manage Rules & Alerts. From the Rules tab, choose New Rule. Do not check any boxes under 'Which condition(s) do you want to check?' . When asked, 'This rule will be applied to every message you receive. Is this correct?'
. If you do not want a copy left in your Inbox, check delete it. Check redirect it to people or distribution list, and then, in the lower pane, click people or distribution list.
The 'Rule Address' window will open along with the address book. To enter an email address, under 'Specify to whom to forward', click in the right pane to position your cursor, and then enter the email address where you wish to forward your mail. You may also enter the full internet address for a non-IU account where you want your mail to be forwarded, as in the following examples (replace username with your username): [email protected] [email protected]. Click OK, and then click Next. The action permanently delete it cannot be combined in a rule with the redirect it to people or distribution list action, since the latter is considered a server-only action. Apply exceptions only if you do not want the rule to forward all messages.
Under 'Please specify a name for this rule:', type something descriptive, such as: Forward all messages to Yahoo If you want all of the messages currently in your Inbox to be forwarded according to this rule, check Run this rule now on messages already in 'Inbox'. (Leaving it unchecked will forward all messages that arrive after you finish creating this rule.) If you want this rule to start working immediately, leave Turn this rule on checked. Click Finish, and then click OK to close the Rules Wizard. Any mail sent to your Exchange mailbox will be forwarded to the address you listed in the above procedure. You may return to the Rules Wizard at any time to toggle this rule on or off.
You can't add or edit rules in OWA Light. Click the Options icon (round gear) at the top right. Click Options. Click Organize Email on the left. Under Inbox Rules, click the plus icon ('new').
Select Create a new rule for arriving messages. Under 'When the message arrives, and:', use the drop-down menu to select Apply to all messages. Under 'Do the following:', use the drop-down menu to select Redirect the message to. The 'Address Book' window will open. In the 'To -' field, enter the address to which you want to forward your email, and then click OK. In the 'New Inbox Rule' window, click Save.
Advertisement As Gmail and Outlook are These new Gmail features from the Gmail redesign will help you manage your email better, faster, and with less hassle., they are both offering a way to prevent your emails from being forwarded. If this is a feature you’ve been waiting for, read on to find out how to use it with either email provider. How to Prevent Emails Being Forwarded in Gmail One of Gmail’s newest features is the ability to prevent recipients from forwarding emails by turning on Confidential Mode. Here’s how to do that:.
Open a compose window in Gmail. Click the Confidential Mode button. In the window that opens, you can choose an expiration date for the email. If you are not concerned about the email remaining in their inbox, you can set the expiration date for the maximum of five years. No expiration date is not an option.
You can also enter an optional passcode to require them to open the email. Click Save. You should see a message at the bottom of the email that indicates that you are sending a confidential email. You can make changes to these settings before sending by clicking Edit or removing confidential mode by clicking the X. In addition to not being able to forward your message, recipients will also be unable to to copy, paste, download, or print your message. If the email is sent to a Gmail recipient, there will be no forward button and you can’t right-click or copy the content with your mouse. Non-Gmail recipients will receive an email with a link they can click.
And of course as the screenshots above demonstrate, Gmail can’t stop recipients from taking screenshots of the emails. How to Prevent Emails Being Forwarded in Outlook Outlook.com users are getting a similar feature rolled out to them as well.
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In addition to preventing the email from being forwarded, Outlook will encrypt it as well. To prevent users from forwarding your emails, do the following:. Create a new message. Click the Encrypt button, next to the Attach button. In the dropdown menu, click Encrypt and prevent forwarding. If you change your mind before sending the email, click Remove encryption. Microsoft Office documents you attach to will also be encrypted and if the attachment is forwarded, the recipient will be unable to open it.
If you feel that Gmail and Outlook are not offering enough security features, there are several Fed up with government surveillance? Concerned your emails might be read by third parties? If so, it's worth looking at an encrypted email solution to protect your messages. To choose from. Explore more about:,.
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